Address:
Tuolumne Park and Recreation District
18603 Pine Street
Tuolumne, CA 95379
Phone:
2099281214

Enterprise System Catalog:

Vendor and product:
Microsoft, Word
System purpose:

We use this system to create agendas and minutes, flyers and forms for our events, and other administrative documents for our customers, vendors, and events.

Categories/types of data:

Customer Contact information
Event flyers,
Bi-annual Township Magazine
Purchase orders
Cash turn in sheets from customers

Dept./primary custodian:
Office
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Microsoft, Excel
System purpose:

We use this system to compile contact information for our events, financial spreadsheets, and other administrative documents for our customers, vendors, and events.

Categories/types of data:

Data Entry,
Names, phone #'s, addresses, and lists of items being sold.
Financial spread sheets for TPRD

Dept./primary custodian:
Office
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Microsoft, PowerPoint
System purpose:

We use this system when we do a presentation for meetings.

Categories/types of data:

Presentation information including finances and event updates

Dept./primary custodian:
Office
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Intuit, QuickBooks
System purpose:

To keep all customer and vendor information for the purpose of accounts payable and receivables.

Categories/types of data:

Customer contact information, historical invoices, and payment information

Dept./primary custodian:
Office
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Intuit, Intuit Online Payroll
System purpose:

Paying District Employees and keeping track of their vacation time, and sick time, and retirement.

Categories/types of data:

Employees names, addresses, date of birth, tax information, social security, benefits, and earnings.

Dept./primary custodian:
Finance
Frequency of collection:
Every 14 days
Frequency of update:
Every 14 days
Vendor and product:
Google, Calenda
System purpose:

Keep track of the events at the facilities in Tuolumne, meetings, and TPRD holidays,

Categories/types of data:

Names, Event information, and phone numbers

Dept./primary custodian:
Office
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
emailsrvr.com, Webmail
System purpose:

Receiving and sending emails

Categories/types of data:

Emails

Dept./primary custodian:
Office
Frequency of collection:
As needed
Frequency of update:
As needed